The instantaneous delivery of email comes with consequences. Most importantly, once you send an email, you might not be able to take it back. That could cause problems if you send a message when you aren’t ready — or send it to the wrong people.
The good news is that Gmail provides a quick, effective way to unsend an email before the worst happens. This brings the email back and keeps it from appearing in anyone’s inbox until you are ready. Here’s how to use the feature!
In the past, you had to enable the “unsend” option to recall Gmail emails. However, Google has made this a standard feature for Gmail, so it’s now always on. But you should still check the settings to make sure it’s properly customized.
Start by signing into Gmail with your account. and then selecting the gear icon in upper right corner, just above your email list. From this menu, select “Settings.”
The settings menu holdsall the special features you can activate or adjust in Gmail. Scroll down the “General” tabuntil you see the “Undo Send” section. Here you will see an option to adjust the “Send cancellation period.” You can choose to recall an email up to 5, 10, 20, or 30 seconds after you sent it.
If you are worried about sending the wrong email and it’s happened in the past, you probably want to set the cancellation period to at least 10 seconds, just to be safe. Five seconds isn’t very long to realize you made a mistake, and hit the unsendoption. When finished, scroll to the bottom of the “Settings” section and save your changes.
Note that the email may show up in the inboxes of those you sent it to while the unsend option is present. Recalling the email will make it disappear, but it’s possible that someone could have started reading it, so it’s still important to act quickly.
Now that you know how long you have to recall an email, it’s time to test the service out. Hit “Compose” and address a quick email to yourself. When you are ready, hit the blue “Send” button.
Now, immediately look in the lower left corner of your Gmail window. You should see a quick sent notification pop up there that lets you know that says, “Message sent” and gives you an option to view the message or create a new one. In the middle of the notification bar will also be an option to “Undo.”
If you wait, you will see this Undo option vanish. That means that your cancellation period has ended and it is now too late to recall the email. If you aren’t sure how long to set your cancellation period, we suggest you try this several times just to get a feel for how long different periods last.
Hit the Undo option, and you will see that your email pops back up in the same state it was when you sent it. This allows you to freely change the content or address before sending it as intended. Once the email has been recalled, there’s no time limit on how long you have to work on it, or simply delete it and start over.
You may also want to check out other tips and tricks for Gmail here!